|West End Trail Blazers,Inc
The West End Trail Blazers,Inc. is a non-profit 501(c)(3)corporation,duly
incorporated on February 2, 2001, and organized for the following purposes;
(1) To foster and promote the sport of snowmobiling.
(2) To organize constructive events and rallies.
(3) To promote/provide instructions in safe snowmobile operation.
(4) To generally promote recreation through the use of the snowmobile.
ARTICLE II---MONTHLY MEETINGS:
Regular monthly meetings will be held from September through April at a time
and place to be set by the Board of Directors. Other meetings may be called by the
President at any time upon a request by a majority of the Board of Directors or upon a
Petition signed by 20 members and presented to the President or the Board of Directors.
ARTICLE III---OFFICERS AND DIRECTORS:
(1) Officers: Officers of the Club shall consist of President, Vice President
Secretary and Treasurer. The election of officers shall be by majority vote of the members
present at the annual membership meeting. The officers shall hold office from December 1,
following their election for a period of two years thereafter.
(2) Directors: The Board of Directors shall consist of three (3) directors in
addition to the officers above-named who shall be members of the Board of Directors.
The first year following the adoption of these By-Laws, there shall be one (1)
elected for a 3 -year term; one (1) director elected for a 2-year term; and one(1) director
elected for a 1-year term. The director receiving the highest vote total shall be a 3-year
director. The director receiving the second highest vote total shall be a 2-year director; and
the director receiving third highest vote shall be a 1-year director.
Thereafter, 0ne director shall be elected each year for a 3-year term.
In the event that any director should fail to attend three(3) consecutive
meetings without being excused by the President for a good reason,he shall be disqualified
as an officer and/or director. His replacement shall be determined in accordance with the
(1) A vacancy on the Board of Directors shall be filled by the Board of
(2) A person receiving a majority vote of Board of Directors shall serve
untill the next election of officers and directors.
ARTICLE IV--- DUTIES OF THE BOARD OF DIRECTORS:
The Board of Directors shall govern the affairs of the Club in accordance
with the stated Bylaws. Decisions of the Board of Directors shall be made by a majority of
the Board members present. In the event of a tie, the President shall vote to break the tie.
No business may be conducted at a meeting of the Board of Directors without
quorum present. A quorum consists of two (2) members.
The Board of Directors shall meet prior to the regular meeting of the general
The minutes of the board of Directors shall be printed and posted either at the
clubhouse or at the place where the general meetings are held for a period of not less then
three(3) days prior to the general meetings.
In the event that any action of the Board of Directors shall be opposed,a
written petition may be signed by at least 20 members and be presented to the President or
any member of the Board of Directors. No action shall be taken on that issue until the
general membership has voted for the same at a special meeting called for that purpose
with the general membership being given written notice of time, place and purpose.
The above restriction(s) of the Board of Directors shall not apply to any
action taken in an emergency situation.
ARTICLE V---DUTIES OF OFFICERS
The President shall preside at all meetings and shall serve as Chairman of the
Board of Directors and shall execute all documents and contracts duly approved by the
Board of Directors.
The Vice President shall assist the President in preforming his duties and in
the President's absence, shall assume the duties of the President. In the event a vacancy
occurs in the office of the Presidency,the Vice President shall serve as President for the
The Secretary shall have the duty to keep the minute book and an accurate
record of the minutes of the proceedings of the general membership and of the Board of
Directors. The Secretary shall also be keeper of the corporate seal. He or she shall be
responsible for notifying the general membership of all meetings and club functions. The
Secretary shall keep all documents duty approved by the Board of Directors and executed
by the President.
The Treasurer shall have the duty to keep a record of all financial transactions
of the club in a permanent ledger kept for that purpose; to receive all money accumulated
by the club; give financial reports to the Board of Directors at meetings; to present all bills
for payment to Board of Directors and to pay all bills property-approved by the Board of
Directors; to present the books and accounts for annual audit by person/persons chosen by
the Board of Director; to deposit funds as promptly as possible to the credit of the club in a
bank approved by the Board of Directors. The Treasurer shall have the authority to sign
checks for the payment of bills and for other expenditures duly approved by the Board of
Directors when co-signed by the President or Vice President.
ARTICLE VI---STANDING COMMITTEES:
The following standing committees are established:
(1) Budget & Finance Committee
(2) Trail Committee
(3) Social Events Committee
(4) Such other committee as appointed from time to time by the President.
Each standing committee shall be chaired by a member of the Board of
Directors/Officers or shall consist of such members of the general membership as shall be
appointed by the President and approved by the Board. Standing committees report to the
Board of Directors at each meeting of the Board of Directors. The Committee shall be
responsible for adoping a buget and presenting the same to the Board of Directors for
ARTICLE VII---AMENDMENT OF BY-LAWS
An amendment of the By-laws shall be approved by a two-thirds (2/3)
vote of the general membership present at a meeting of which notice in writing shall have
been given stating the proposed amendment to the By-Laws. Any abstentions in voting on
an amendment to these By-Laws shall be presumed to be in favor of the By-Laws as they
existed prior to the time the vote was taken.
(1) Dues: Dues shall be set by the Board of Directors, not to exceed $15.00 per
family and $10.00 single membership unless a different amount shall be approved by the
general membership in accordance with the procedure set forth for amending these
(a) Family Membership shall be defined as a membership which covers
husband, wife and all dependent children under the age of 18 years. For
the purpose of voting on any issue coming before the club, a family
membership is limited to two(2) vote.
(b) Single Membership shall be defined as a member who can legally
own and operate a snowmobile and shall be entitled to one (1) vote.
(c) Business Membership shall be defined as a membership from any
business and will be intitled to one (1) vote.
No vote shall be cast by proxy either at a meeting of the general membership
or at a meeting of the Board of Directors.
(2) Member in Good Standing: A member in good standing is defined as one
who has paid his/her dues in full, and abides by the Bylaws and rules of the Club. A
membership can be revoked due to willful violation of the Club Bylaws and rules.
ARTICLE IX---ORDER OF BUSINESS AND PROCEEDINGS:
Proceedings of the club shell be governed by Roberts Rule of Order. Fixed order
of business at meetings of the Board of Directors shall be:
(1) Reading of the Minutes
(2) Treasurer's Report
(3) Committee Report
(4) Old Business
(5) New business, including correspondance
General membership meetings order of business shall be:
(1) Reading of the Minutes of the Membership Meeting
(2) Treasurer's Report
(3) Report of President in regard to acyions taken by the Board
(5) Report of special committees as reported at Board of
(6) Suggestions for the good of the club
Any complaint made by a member regarding the conduct of another member or
the conduct or performance of any officer, director or committee member ,or any
complaint concerning the operation of any phase of the club activities or facilities shall be
submitted in writing, by such complaining member, to the Secretary who shall transmit it to
the Board of Directors for a final disposition.
Re-adopted: January 8, 2007
ARTICLE XI---DISSOLUTION OF ASSETS:
Upon the dissolution of the West End Trail Blazers Inc, the assets shall be
distributed to one or more tax-exempt Snowmobile Clubs in Potter County within the
meaning of section 501(c) (7) of the Internal Revenue Code, or corresponding section of
any future federal tax code, or shall be distributed to the federal goverment, or to a state or
local government, for a public purpose. Any such assets not disposed of shall be disposed
of by the Court of Common Pleas of the county in which the principal office of the
organization is then located, exclusively for such purposes or to such organization or
organizations, as said Court shall determine, which are organized and operated exclusively
for such purposes.
Revised: June 2, 2008